FAQ

 

Frequently Asked Questions

什么是美国公证?


这种公证手续是指您的文件经过美国当地拥有执照的公证员(Notary Public)的公证。

美国没有像中国公证处一样的行政部门,公证员是指接受了法律训练并获得政府颁发的执照,常常作为见证者证明文件签字。公证员需要接受训练,通过考试并获得执照。

一份完整的经过公证员公证的文件会包括公证员的签名、印章并写有适当的公证措辞。公证员通常会对以下情况进行公证:当面签字公证;复印件与原件相符公证;宣誓誓词;声明公证;事实验证。美国各州对公证行为的规定有所不同,请确认。

传统的公证,您必须出现在公证员面前,公证员通过充分的身份证据确认您的身份,并当场签字盖章完成公证。但现在很多州已经开始推行电子公证(Electronic Notarization)和远程公证(Remote Notarization),以实现环保或更便捷的公证程序。电子公证只是文件和签字盖章等一切电子化,没有实际的纸和笔,但是公证员和客户还是需要面对面,当场确定身份。远程公证则可以通过含视频音频功能的电子设备实现,公证员和客户不需要“物理上”的面对面,网上即可。

对于大部分需要完成三级认证的文件来说,这是第一步。

点击这里了解美国的公证员是怎样完成公证过程的,这对于您的文件准备具有指导性意义。




什么是领事认证/三级认证?


领事认证也称三级认证。领事认证是一国的外交、领事机关在公证文书上证明公证机关或认证机关的最后一个签名和印章属实。 办理领事认证的目的是使一国出具的公证文书能为另一国有关当局所承认, 不致因怀疑文件上的签名或印章是否属实而影响文书的域外法律效力。一般来说,任何在美国产生的文件拿到非海牙公约成员国(如中国大陆)去使用,必须要经过大使馆或领事馆的认证。

中国驻美大使馆可以为由美国有关机构出具、并经美国务院认证的、拟送往中国使用的公证书或者其他证明文书等办理领事认证。

中国驻美总领事馆可为由美国有关机构出具、并经领区内各州州务卿认证的、拟送往中国使用的公证书或者其他证明文书等办理领事认证。

送往中国香港、澳门地区使用的有关文书,因其已加入海牙公约,无需办理领事认证。有关文书经美国当地机构公证,并经有关州务卿或美国国务院办理附加证明书(Apostille)后,即可在香港、澳门使用。

点击这里了解关于领事认证/三级认证的注意事项和常见错误。

点击这里了解您的文件使用国是否认可海牙认证。




为什么我必须要办理领事认证?


当非中国公民在海外因处理中国大陆境内相关事务而不能亲自前往办理时,可委托中国的亲友代为办理,这时就需要中国驻美使领馆对相关授权、委托文书进行认证。

办理领事认证的目的是使一国出具的公证书等能在中国境内被相关部门承认并且具有法律效力,不致因怀疑文书上的印章和签字是否属实而影响文书的法律效力。办理认证可委托他人或代办机构代为申请办理。




领事认证/三级认证的流程是什么?


领事认证,大家也通常称为“三级认证”。

申请领事认证的文书应按以下程序办理:

1. 有关文书应当首先由当地公证员(Notary Public)办理公证或由有权机关(如出生、死亡、婚姻登记处、法院、联邦政府部门)出具“核证副本”(Certified Copy)或证书。

2. 所在州州务卿认证。但有部分州要求先向County Clerk申请认证,再由州务卿(Secretary of State)认证。联邦政府部门出具的证明,有的可略过第2步,直接送美国国务院(Authentication Office, Department of State)认证。

3. 州政府认证过的文件,请根据中国驻美使领馆领区划分,属于总领事馆所辖领区的,请向相关总领事馆申请领事认证;属于大使馆所辖领区的,须送美国国务院办理认证后,再送大使馆申请领事认证。如未能按照领区划分递交申请,该申请会被拒绝受理。

为避免领事管辖区问题,几乎所有文件都可以采用“公证员公证→州务卿认证→美国国务院认证→中国大使馆认证”的程序。

点击这里查看三级认证流程图。




哪些文件可以办理领事认证?


凡是需要公证的事项,几乎都可以办领事认证。

常见的个人文件类:

➤ 政府文件公证认证:

▪ 美国出生证

▪ 美国死亡证

▪ 美国结婚证

▪ 美国离婚证

▪ 美国法庭判决

▪ 美国FBI无犯罪记录

▪ 美国地方警察局无犯罪记录

▪ 美国华侨证明

▪ 美国改名证明

▪ 美国驾照

➤ 声明书公证认证:

▪ 单身声明书

▪ 无配偶声明书

▪ 财产赠与声明书
▪ 放弃遗产继承声明

▪ 每年存活与健在证明

➤ 委托/授权书公证认证:

▪ 房产买卖委托书
▪ 房屋转让委托书
▪ 离婚诉讼的委托书
▪ 委托国内亲友代办银行或其他事情

➤ 移民留学文件公证认证:

▪ 收入证明
▪ 在职证明

▪ 财产状况证明

▪ 学位证书

▪ 成绩单

▪ 身体健康检查证明

▪ 家庭情况报告

▪ 儿童寄养收养文件

➤ 四大类别公证认证:

▪ 各种复印件与原件相符公证

▪ 各种当面宣誓承诺公证

▪ 各种当面签字签约公证

▪ 各种事实验证公证

常见的商业文件类:

➤ 商业文件公证认证:

▪ 美国公司注册文件

▪ 美国公司章程

▪ 美国公司执照

▪ 美国公司信誉证明

▪ 公司财务

▪ 公司税务文件

▪ 公司合同

▪ 公司决议

▪ 董事会决议

▪ 会议纪要

▪ 美国银行资信证明




办理领事认证需要哪些文件材料?


★ 本中心的《订单表》

1. 填妥的《中华人民共和国驻外使领馆领事认证申请表》。(该表格必须用英文大写字母键入,填写完整,并附上手写签名)

2. 拟认证的文书原件及复印件。

3. 申请人本人的有效护照(带照片的资料页)以及美国驾照或ID的复印件。

4. 申请人在美合法身份证明文件(如绿卡、工卡、I-20、H1B、移民局I-797收据等)的复印件。

5. 如办理公司营业执照文件认证,还应提交公司法人代表的护照或驾照复印件及能证明公司法人代表身份的公司文件。

6. 和认证文件内容相关的辅助性材料的复印件。如,办理和遗产内容相关的认证文件,须提供已故亲属的死亡证明、与申请人之间的亲属关系证明、遗嘱、相关财产的所有权证明等。又如,办理公司相关文件认证的,需提供完整的公司章程,如果申请人非公司章程内的法人代表,还需要提供公司法人代表的正式授权委托函等。




什么是海牙认证?


海牙认证(Apostille,读音"ah-po-steel")是用于海牙认证公约缔约国之间的一种简化的文书认证形式。1961年,海牙认证公约签署。1981年10月15日,美国加入海牙认证公约。目前世界上大约60%的国家是海牙认证公约的缔约国。

中国大陆和台湾还没有加入该公约,所以拿到中国大陆和台湾使用的文件不能进行海牙认证,需要走常规的领事认证程序(即公证员公证→州务卿认证→国务院认证→大使馆认证);香港和澳门已加入该公约,可进行海牙认证。

如果您的文件需要拿到海牙缔约国使用(比如西班牙留学用的无犯罪记录,成绩单),就需要办理海牙认证。

点击这里了解关于海牙认证。




办理州务卿认证可以加快吗?


大部分州务卿不提供加急服务。本中心的预计处理时间是10-15个工作日(通常情况)。但由于州务卿的实际工作量或邮寄往返时间,实际处理时间可少于或多于该预计时间。




你们接受哪些付款方式?


本中心接受以下付款方式:

1.【在线付款
储蓄卡/信用卡(Visa, Mastercard, American Express, Discover)
2.【Paypal】
收款人:info@usnotarycenter.com
3.【现金支票】

Money Order, Cashier's Check.

收款人:American Notary Service Center Inc.

4.【E-mail Invoice 邮件收款请求】

本中心向您的email发送一份Invoice(收款请求),可直接点击完成付款。




海牙认证由哪个部门办理?


文件出处不同,选择不同的部门机构。

如出生证、结婚证等由州内当地政府部门或当地法院出具的文件,应选择该州州务卿办理认证,注明类型为:海牙认证(Apostille)。

如FBI无犯罪记录、专利商标等美国联邦政府或联邦法院出具的文件,应选择国务卿办理认证,注明类型为:海牙认证(Apostille)。

点击这里了解海牙认证。




海牙认证和州务卿/国务院认证有什么不同?


事实上,海牙认证是州务卿/国务院认证类型中的一种,进行了海牙认证的文件可在签署了《海牙公约》的海牙成员国中使用。

点击这里了解关于海牙认证的方方面面。




美国政府部门出具的文件做领事认证,办好认证以后有中文翻译吗?


没有。

在办理领事认证的各个环节中,没有机构会把您本身的英文原件翻译成中文。他们认证的原则是,证明文件的真实性,并不会改变您提交的原件,不会添加、减少或更改您原件上的任何信息。

如果是这类型美国政府各级部门出具的英文原件,我们建议选择到文件使用国(中国)寻找翻译,因为有些文件接收方会要求您到指定的翻译机构翻译才认可。




个人出具的文件,用英语起草还是中文起草?


自己准备的文件,包括声明书、委托书、协议合同等,如果文件出具国和文件使用国不使用同一种官方语言,请尽量用双语(英文-文件使用国语言)起草。

值得注意的是:

1. 采用“一段英文一段中文”这种交叉的方式。

2. 一份文件只能有一个签名的地方,一个写日期的地方。最好不要有多处签名,例如英文版的有一个签名处,中文版还有一个签名处。

注:起草声明书、委托书、协议合同等文件具有非常强的法律性和专业性,我们所提供的经验和信息不能以任何形式被理解为法律建议。如果有需要,请咨询您的律师。




我来自其他州,不在大华府地区,你们能为我提供公证和认证服务吗?


对于仅需要公证的文件,我们建议您在您附近找到当地的公证人。 对于进行后续认证的文件的公证服务,我们建议您在您附近找到当地的公证人,并以传统方式(纸笔)进行公证。一些政府机构目前还无法对电子公证文件进行认证。 对于任何海牙认证/州务卿认证/国务院认证/大使馆认证,无论您来自哪个州,我们很乐意并能够为您提供服务。您只需将需要认证的文件(已由公证员公证)邮寄给我们。将后续流程留给我们。很简单! 单击 此处查看传统公证,电子公证和远程公证的区别。
单击 此处填写服务订单表格。





 

热点问题

What is ISO 9001?


ISO 9001:2015 is an internationally recognised Quality Management System (QMS) standard. We are JAS-ANZ accredited to provide certification to this standard. ISO 9001 outlines the framework for your management system standard. ISO 9001:2015 International Quality Management standard, when implemented, is a strategic activity that assists business performance improvement and provides a sound basis for consistently delivering products and services that meet stakeholder’s requirements. It is the most recognised quality management system standard in the world. It is applicable to organisations of all sizes, industries or products and services it offers. Organisations use the ISO 9001 standard to demonstrate their ability to consistently provide products and services that meet customer and regulatory requirements. Find out more on what ISO 9001 is with our Trade Secrets here.




How to create an ISO 9001 system?


Your system has to meet the minimum requirements before you can be certified. Here, we outline the steps to creating your quality management system for certification. 1. Understand the intent of ISO 9001. Read through the standard and familiarise yourself with the terminology. 2. Understand the requirements set out in ISO 9001. Develop your management system according to the standard. For more information on this, have a look at our Trade Secrets. 3. Perform a gap analysis to identify how ready you are to become certified. This will highlight any areas that need further development. Have a look at our ISO 9001 PDF Gap Analysis Checklist here. 4. Undergo the process of Certification. We will need to evaluate your organization to ensure you are compliant to ISO 9001:2015 with a Best Practice Assessment.




What is the latest version of ISO 9001?


The current version of ISO 9001 is ISO 9001:2015, replacing ISO 9001:2008. The standard was updated in 2015 to meet the requirements of today's business world. It provides a framework for businesses to continually improve customer satisfaction.




How much does it cost to get ISO 9001 certified?


The cost to assess your management system against ISO 9001:2015 requirements can vary. 1 - 5 employees, no additional services - less than $5,000* The certification industry is highly regulated. As part of our regulated requirements we need to get an understanding of your company size, locations and scope of operations before we can provide you with a quote. Our rates are all inclusive and transparent. We don't have any hidden reporting, travel or preparation fees. *Once we have some details we may be able to discount this price significantly. Please contact us to find out more information.




What does it mean to be ISO 9001 certified?


When you are certified to ISO 9001, you are able to show interested parties, stakeholders and customers that you have met the international requirements for a quality management system (QMS). Organisations use the ISO 9001:2015 standard to demonstrate they are able to meet customer expectations and continually improve their business and its operations.




What are the requirements of ISO 9001?


ISO 9001:2015 is the standard that outlines the requirements to become a certified Quality Management System (QMS). These requirements are broken down into clauses that provide the framework for your management system. The clauses are Context of the Organization (clause 4), Leadership (clause 5), Planning (clause 6), Support (clause 7), Operation (clause 8), Performance Evaluation (clause 9) and Improvement (clause 10). ISO 9001:2015 follows the new structure of ISO standards, Annex SL. For more information on Annex SL click here.




How do I get ISO 9001 certified?


The ISO 9001:2015 certification process has four steps. 1. Gap Analysis (optional): The process begins with an optional gap analysis to evaluate your management system against each clause of ISO 9001:2015. 2. Stage One: The mandatory first step is a desktop assessment to evaluate your management system documentation, including policies, processes, management review records, scope and context as well as system implementation. It sets the foundation for the stage two assessment. 3. Stage Two: The stage two assessment is the final step of the initial certification process. To achieve certification against your systems, we need to verify that the documented requirements of the standard are implemented across the business. We visit your offices and premises as well as partake in discussions with relevant individuals in your business. 4. Certification: Once your stage two assessment is verified and the process is complete, a 'Statement of Certification' is issued, confirming compliance with the relevant standard.​ This certification is valid for a three-year period from the date of issue. Surveillance assessments will need to be performed on a regular basis to maintain your certification. Contact Us with any questions you may have, or to find out more about the certification process.




What is the purpose of ISO 9001?


ISO 9001 is required to show customers, suppliers and stakeholders that you are able to meet customer expectations. To become certified to ISO 9001, companies need to undergo evaluation against the standard, and need to have ongoing surveillance audits to ensure ongoing compliance, as well as provide feedback on how they can better improve their operations and ensure they are meeting customer needs. Implementing an effective ISO 9001 Quality Management System (QMS) will help you to focus on the important areas of your business and improve overall efficiency.




What is ISO 9001 training?


ISO 9001 training can be used to understand the fundamental intent of the standard, so you can develop a Quality Management System (QMS) that can then be audited against ISO 9001:2015. For more information on ISO 9001:2015 training, visit our Training Academy here.




What are the benefits of being ISO 9001 certified?


ISO 9001:2015 allows organisations to provide evidence of meeting customer needs to interested stakeholders. ISO 9001 provides numerous benefits and opportunities, including:

  • Tender for work - Declare conformance with the standard and tender for work, including government contracts​ and large corporate jobs.
  • Provide evidence for stakeholders - Enhance your reputation by providing formal recognition of your management processes to customers and interested stakeholders.
  • Legal compliance - Provide evidence your organisation meets regulatory requirements, as ISO 9001 mandates your organisation must meet legal obligations.
  • Improve products and services - Create efficiencies and ensure continuous improvement of your product or services with the Plan, Do, Check, Act cycle, an integral element of ISO standards.​
  • Create your marketing advantage - Create a competitive advantage and marketing opportunity as certification can be a key differentiator in today's challenging marketplace.




What is ISO 9001 Australia?


ISO 9001:2015 is the most internationally recognised Quality Management System (QMS). It is an international standard, and is the same standard as ISO AS/NZS 9001:2016. The difference is only the time at which the standard was released in Australia, compared to the rest of the world. ISO 9001 belongs to the ISO 9000 'family' of standards for quality. All quality management system standards provide the framework for creating and implementing a quality management system standard that help organisations to meet customer needs and continually improve.




How can I transfer my existing ISO 9001 certification?


You can transfer your ISO 9001 certification to Best Practice seamlessly. We will continue your current certification schedule, contact us for an obligation free quote. Why Best Practice?

  • We work to understand your business
    We provide meaningful observations. It's more than just compliance or non-conformance for us.
  • We provide you with support services
    We help grow and continually improve your business with training, webinars, YouTube videos and our industry magazine, Certified.
  • We have no hidden fees
    Our rates are all inclusive and transparent. We don't have any hidden reporting, travel or preparation fees.




How long does ISO 9001 certification last for?


Once you are ISO 9001 certified, your certification expires three years after your certification has been approved. For ISO 9001 certification you will need regular audits to maintain your certification and keep it valid, known as surveillance audits. This is only applicable to IAF (International Accreditation Forum) certifications.